Passport expiry dates, anniversaries, travel plans. Keep the information you need close at hand.
Creating a card
Tap “+” at the bottom of the home screen and choose a category. Each category comes with a template, so just fill in the fields you need and save.
You can leave fields empty. Empty fields don’t appear on the home screen or in the open card.
The labels (such as “Expiry” or “Passport number”) are set by the app and can’t be changed. Name fields (a family member’s name, or Work for an email) are yours to write.
For family passports and similar items, tap “Add Another” to add a matching set, such as one person, and keep everyone on one card.
To remove a set, touch and hold the line with its name. The set wiggles and a red ⊖ appears; tap it to remove the set. Tap “Undo” right after to bring it back. A card’s only set can’t be removed.
The Done button in the bar above the keyboard can sit on the right or the left. Choose under “Done button position” in Settings → General.
Four categories are shown at first: Passport, Driver’s License, Birthdays & Anniversaries and Notes. Use “Edit” at the top right, or “Categories for New Cards” in Settings, to add or remove categories.
Home
Each category has its own card size, and the app decides the order. There is no manual reordering.
For Notes only, you can choose the size under “Size on Home” at the bottom of the editor: Auto, Tile, Small, Wide or Large. The text is shown in the largest size that fits the card you choose.
Open a card and tap “Pin” to keep it at the top.
Use the magnifying glass at the bottom to search.
Viewing and copying
Tap a card to open it. Tap the copy mark to the right of a line to copy that line.
Numbers are copied without spaces or separators.
In Notes, touch and hold the text, select what you want, and tap Copy (the usual way to select text on iPhone).
Touch and hold a card to go straight to editing.
Show it large
Touch and hold a line in an open card to show it large, full screen in landscape. Use it to show a number at a counter or read it out on the phone. Digits are grouped in threes or fours, and the group you tap is highlighted.
Protection
Passport, license, card and account numbers are protected automatically and hidden behind dots. Which lines are protected is set by the category and can’t be turned on or off.
For Notes, you can turn on protection for each note in the editor. A protected note appears on the home screen as a tile with a lock, showing only its title.
To see a protected line, tap “Show” and confirm with Face ID (Touch ID on iPhone models with Touch ID). Once you pass, you can show, copy, attach and edit in that card for 60 seconds without being asked again. Opening another card asks again.
Protected lines stay hidden in the editor too. You are asked when you tap the line you want to change.
When you copy a protected line, the copy stays on this iPhone only and is cleared after 60 seconds.
Contents are hidden while the screen is being recorded and in the app switcher.
Protected lines can’t be opened if your iPhone has no passcode.
Expiry dates and the icon badge
Expiry lines show the time left with a bar and a small gray label such as “3 mo left” (in days once it is under two months). The bar starts to grow a year before the date and is full on the day itself.
As the date gets close, the line turns orange and the number grows larger. Once the date has passed, the bar disappears and the line shows “Expired” with the number of days in red.
The app icon shows the number of dates that are coming up, due today or past. No sounds or banners.
You can change when each expiry line starts counting under “Badge” on that line. Lines set to “Don’t Notify” are not counted.
Dates with only a month (such as a card’s expiry) are counted to the last day of that month.
An expired line stops being counted once you update it with the new date.
Birthdays and anniversaries
Enter the year as well, and the card shows the age or the anniversary coming up next.
The bar grows as the day approaches and is full on the day itself.
Birthdays and anniversaries are not counted on the app icon.
Travel
Make one card per trip. It holds your dates and where you stay (name, nights and phone number). Choose the dates with the iPhone calendar.
Enter the number of nights for each place, and its dates are set for you. The first place starts on your departure day, and each place after that starts on the day you leave the one before. Change the nights, and the dates of the places after it shift with a brief glow.
A place whose date you chose on the calendar gets a pin and stays put, even if the nights before it change. Tap “Remove Date” to undo this.
A place without a number of nights gets a gray “Tentative” date. Dates outside the trip, or dates that overlap the place before, are shown in red. The app doesn’t fix them for you.
To note your room number, open the card and tap the name of where you are staying (marked with “›”). That screen shows the name in large type, ready to hand to a taxi driver.
On that screen, touch and hold the name to select and copy it.
While you are away, the card shows how far along you are, like “Day 2 of trip”.
Warranties
Keep each product as a set of product name, warranty photo or PDF, and a note, all on one card. Tap “Add Another” to add a product.
In the open card, tap a product to open its warranty.
Repairs & Projects
Keep one card for each kind of job: a title (for example, “Plumbing repair”), the provider, their phone number, a note, and a history of every visit. Use it for AC, plumbing, car and bike repairs, renovations, painting and more.
Add a record with “+ Add Record” in the editor. Each record holds a date, a note and attachments. The date starts as today, and future dates can’t be chosen. Notes can have line breaks.
Keep the job’s warranty, quotes or contract as attachments on that record.
If you switch providers, just replace the provider’s name and phone number with the new one. Earlier records stay on the card. To remember who did the earlier work, note the previous provider in the card’s note.
The tile on your board shows how long it has been since the last record, like “Last: 2 years ago”. Until you add a record, it shows the provider.
The open card shows the latest record. Tap “2 more” (or however many) to see the earlier records, newest first.
A record with two or more attachments shows them as a stack. Tap it to page through them one by one.
Repairs & Projects cards have no expiry date, so they don’t add to the number on the app icon. To call, use the button on the phone row of the open card.
Places
Enter hours as digits only, in the form 11:30–14:00. After four digits, the cursor moves to the next field.
For places that open twice a day, tap “+ Add Hours” to add up to three time ranges. Times past midnight are marked “next day”. Touch and hold an added time range to remove it.
Tap the days of the week to choose the days the place is closed. When today is one of them, the home screen shows “Closed today”.
Phone numbers
Type a phone number the way you normally dial it, and Keepfolio calls it just as you typed it. For a number in another country, start with “+” and the country code; Keepfolio adds a space after the country code. If your iPhone’s region is set to Japan, Japanese numbers typed as digits get separators automatically.
Tap the phone button in an open card to call. In Settings, switch “Phone Button” to “Copy Number” to copy the number instead, for calling from another app. Numbers whose country Keepfolio knows are copied with the country code; others are copied exactly as typed.
Attachments
Use “Attach” in the editor to take a photo, scan a document, or add a photo or a file such as a PDF, up to 20 MB each. Photos you take there are not saved to the Photos app.
You can also choose Keepfolio from the Share menu in Mail or Safari to add a file to a card.
Attachments on Passport, Driver’s License, Card and Bank Account cards, and on protected notes, are protected automatically. They ask for Face ID (or Touch ID) when opened.
To add a flight or hotel booking email, open it in Mail, choose Print, then Share, and pick Keepfolio. It is added to the card as a PDF.
What search finds
Search looks at card titles, labels and lines, attachment file names, and the text inside PDFs that are not protected. Protected lines, the text of protected notes, and the contents of protected attachments never appear in search.
Purchase and the free card limit
You can make up to five cards for free, with every feature. When you try to make a sixth, you’ll see the purchase screen.
A single one-time purchase removes the card limit. There are no monthly or yearly fees.
With Family Sharing, your family can use it on their iPhones too.
If your purchase doesn’t come back on a new iPhone, tap “Restore Purchases” in Settings.
Backup and moving to a new iPhone
Keepfolio itself does not save or sync to the cloud. Like other apps, its data is included in your iPhone backups (such as iCloud Backup).
“Export” under “Backup & New iPhone” in Settings puts all your cards into one file locked with a password. If you forget the password, the file can’t be imported.
“Import” adds cards without removing the ones you have. Cards you already have aren’t added twice.
When you switch iPhones, move your whole iPhone or import the exported file on the new one. To be sure Face ID-protected lines, notes and attachments come along, use the exported file.
iPhone Duo
Open it sideways to use it like a book, with two pages. Choose a card, and your board stays on the left while the card opens on the right.
Open it and hold it upright to use it like a tablet. Choose a card, and it rises from the bottom.
Close it to use it like an iPhone, in the same shape you know. If you close it with a card open, the card stays open.
Text size
The app follows your iPhone’s text size. To change it for this app only, go to iPhone Settings → Accessibility → General → Per-App Settings → Keepfolio.
What not to store
We recommend keeping passwords, credit card security codes and PINs in a dedicated tool such as iPhone’s Passwords app.